Converting PLCs for Import

Common PLC Formats from Schools

Click on any image to see full size

Word Document

Word Document PLC

Tables in Word with topics and checkpoints

PDF

PDF Format PLC

Printed or exported as PDF document

Excel

Excel - Wrong Format

Has the data but not structured correctly

The Format We Need

Your spreadsheet needs exactly 3 columns in this order

Required Format

Correct Format for Import

Topic, Sub-Topic, and Item in each row

table_chart The 3 Required Columns

Column A: Topic	Column B: Sub-Topic	Column C: Revision Item
Number	Place Value	Read, write and order numbers to 10 million
Number	Place Value	Round numbers to a required degree of accuracy
Number	Calculations	Add and subtract whole numbers and decimals
Algebra	Expressions	Simplify algebraic expressions by collecting like terms

Important: Every row must have all three columns filled in. The Topic and Sub-Topic will repeat for each item that belongs to them. This repetition is what allows us to group your items correctly.

tab Multiple Subjects? Use Multiple Sheets!

If you have multiple subjects to import, you can put each one on a separate sheet in the same Excel file. We'll automatically use the sheet name as the subject name.

Maths

English

Science

History

Each sheet should have the same 3-column format. When you import, all subjects will be added at once!

How to Convert Your PLC

Choose the method that works best for your source document

content_copy Copy & Paste Method

For Word documents and PDFs:

Open your PLC and the Excel template side by side
Select and copy topics from your PLC
Paste into the appropriate column
Use "Fill Down" (Ctrl+D) to repeat topics

table_view From Existing Excel

If your school's PLC is already in Excel:

Rearrange columns to match our format
Delete any extra columns (dates, tick boxes, etc.)
Fill in repeated Topic/Sub-Topic values
Remove header rows and empty rows

edit_document Manual Entry

For complex or poorly formatted PLCs:

Create a fresh spreadsheet with 3 columns
Type or paste items one by one
Group similar items under the same Topic/Sub-Topic
Takes longer but gives you full control

cloud_upload PDF Text Extraction

For PDF documents:

Try selecting and copying text from the PDF
Use online PDF-to-Excel converters
Some PDFs are images - these need retyping or AI help

Let AI Do the Work

AI tools can convert your documents automatically

Modern AI assistants like ChatGPT, Claude, or Google Gemini can take your PLC document and convert it to our required format. This is often the fastest method for complex documents.

upload_file Upload your Word, PDF, or Excel file
chat Ask the AI to reformat it
download Download the converted spreadsheet

Example prompt:

"Please convert this PLC document into a spreadsheet with exactly 3 columns: Topic, Sub-Topic, and Item. Each row should have all three values filled in (repeat the Topic and Sub-Topic for each item that belongs to them). Output as a CSV or Excel file."

lightbulb Tip: If the AI gives you a table in text format, you can usually copy and paste it directly into Excel/Google Sheets.

Don't Want to Convert?

Use our ready-made built-in PLCs for common GCSE subjects

school Built-in PLCs

These PLCs are included in the app and can be loaded directly from the Import screen.

Subject	Exam Board	Year	Source School
Biology	AQA	2026	Maiden Erlegh, Reading
Chemistry	AQA	2026	Maiden Erlegh, Reading
Computing	AQA	2026	Maiden Erlegh, Reading
DT (Design Technology)	AQA	2026	Maiden Erlegh, Reading
Geography	AQA	2026	Maiden Erlegh, Reading
Maths	AQA	2026	Maiden Erlegh, Reading
Physics	AQA	2026	Maiden Erlegh, Reading
iMedia	Cambridge Nationals (OCR)	2026	Maiden Erlegh, Reading

download Download as Excel File

email Have a PLC to share?

If you've converted a PLC to our format, we'd love to include it for other students! Or if you need help converting your school's PLC, just email us the file and we'll convert it for you.

send skeffling@gmail.com

Help Others Like You

Share your converted PLCs so other students can benefit

share Share Your Converted PLC

If you've converted a PLC for your subject, we'd love to include it in our collection for others to use! Please email us:

Your converted Excel file (in our 3-column format)
The original file from your school (so we can credit sources)
The exam board (AQA, Edexcel, OCR, etc.)
The exam year (2024, 2025, etc.)

email skeffling@gmail.com

help Need Help Converting?

Struggling to convert your school's PLC into the right format? We're happy to help! Send us your file and we'll try to convert it for you.

Attach your original PLC file (Word, PDF, or Excel)
Tell us the subject, exam board, and year
We'll convert it and send it back to you